Someone (maybe you?) needs to take the lead. Essentially, businesses are ready and willing to go paperless, but nobody is leading the way or providing the tools. Where do you start? Who should start it? About 47 percent of employees surveyed by AIIM said that one of the top three reasons they do not go paperless is a lack of management initiatives or mandates. However, it’s time to start thinking about the future and how sticking with traditional processes will affect the organization’s efficiency, overhead, and lastability. Understandably, it can be hard for legacy businesses to move away from processes that have proved effective for years, even decades. More and more businesses are doing away with traditional, paper-heavy processes to shift to a digital way of doing things. Learn more about how Docudavit can help you on your journey towards a paperless future.The future of business is paperless. Today, there are many tools, systems, and solutions that make having a paperless office easy, effective, and productive. This shift from paper to digital also brings many advantages that motivate leaving paper behind. Every day, more and more companies are starting to reduce paper use, and some of them have moved on to be 100% paperless. Paper documents have been an essential part of running a business for decades. In addition, having backup copies on different devices will ensure that all your information remains safe in the event of a natural disaster, fire, flood, or any other disaster. If documents are in the cloud or stored digitally, they are much easier to recover than paper. Decrease your environmental impactĪs mentioned above, going paperless means that your company will eliminate a major part of its environmental footprint. This will make a big change in your business’s overall pace and efficiency. If you replace mail communications with emails, they will arrive in just a few seconds. On the other hand, sending communications via mail takes several hours or days to arrive. Digital work is a game-changer that helps increase productivity. Working digitally makes it easier and faster to share information with colleagues, employees, patients, consultants, accountants, etc. These are some of the advantages of using a document management system.īetter collaboration and faster communication In addition, access can be made from different devices and from anywhere in the world. ![]() Access information quickly and efficientlyĭigital documents can be stored, accessed, retrieved, and searched much faster than paper documents. Managing documents digitally is simpler, more practical, and in addition to that, it will help you to make your office more uncluttered, spacious, and tidy. ![]() The use and storage of paper lead to a cluttered, inefficient office. If you go paperless or reduce paper to a minimum with a single centralized all-in-one printer, you will save money in the long run. Also, the costs of paper, ink, toner, and printer maintenance can be very high. By digitizing your business, you can save on costs of equipment for printing and storing your documents. One of the most important business advantages of going paperless at work is saving money. Here’s what can happen when a company starts going paperless: Lower costs Going paperless is more beneficial than it may seem at first glance. To achieve progressive paper reduction, encourage others to use new technologies, limit the use of paper in the office to what is strictly necessary, and above all, generate awareness among them so that they understand and support this change. Motivate your colleagues, patients, or employees Make sure that your colleagues or your employees gradually learn to navigate the digital and cloud environment. Įach company’s needs are different, but in general, there are a few key steps to consider: Scan paper documentationĮvery change process requires adaptation. Before taking the first steps, you need to plan a strategy to begin this transition and make it as smooth as possible.Īn electronic document management system will significantly help you during the process of going paperless by scanning and digitizing your documents and assisting in electronic document management. The process of reducing the use of paper and becoming paperless does not happen overnight. We’ll present you with the keys to a paperless office strategy and the benefits of adopting a paperless office. If you are interested in going paperless and are ready to take the first steps on this journey, keep reading. Did you know that paperless offices, where the use of paper is eliminated or significantly reduced, tend to have higher productivity, better organization, and greater security? In addition to this, these offices also benefit from lower costs and help reduce the carbon footprint.
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